Drivve USA

Scanner Power Tools (SPT)

Optimize scan quality and accelerate workflows

• Separate your documents with a blank page or with a 1- or 2- dimensional bar code and you’ll get separate files at the computer
• Blank-Page Deletion – Default your scans to duplex mode (two-sided), even for single-sided documents; blank sides are deleted from the job
• Bates Stamping – To annotate and paginate documents using any kind of text or image, enter or choose Bates profile right at the MFP panel
• Image Cleaning – De-skew, de-speckle, and remove lines, punch-hole marks and borders
• Scan to network or web folders, or FTP
• Create fixed and dynamic scan targets at your network in seconds
• Autogenerate the folder structure on your FTP server (just like you can with your network folders)
• Active Directory access control with group capability
• Job-build – Scan multiple documents into one output file
• Define mandatory input fields to ensure required information is entered before starting any process
• Browse to Folder – Open folder tree, including root folder and subdirectories, at the MFP and limit access to secure directory lists
• Search for folders by initial letter or letter combination (such as “in” for “invoices” or “Jan” for “January”)
• Navigate through scan jobs grouped by input, processing and output steps right at the display
• Modify Scanner Settings option: paper supply (simplex/duplex mode), color mode (color/grayscale/monochrome), and resolution/quality (DPI)
• User authentication integrated in MS Active Directory
• Filename Generation – Define your file-naming convention in advance, including using variables
• Filename Generation – Use any input field that the user can fill out at the MFP side as part of the file name, for example "department-company-document #-date & time.pdf"
• File Format Conversion – Convert your image files to any standard industry format
• Add metadata to any scanned document (ASCII, Text, CSV, XML, HP Digital Sender)
• Run an application after all processing is completed, and pass a variety of parameters to the application to initiate a third-party workflow or document-processing system

Database Connector (for SPT)

Connect your scanner with your database

• Display data from existing database and browse your CRM Software on the scan device
• Populate a scan’s index fields with information pulled from database
• Initiate an automatic search of database after defining the number of characters to be entered by the user
• Database Connector uses SQL (Standard Query Language) as a base
• Database Connector supports ODBC (Open Database Connectivity) and LDAP (Lightweight Directory Access Protocol)
• Send emails using any standard email server
• Emailing supports multiple To, Cc and Bcc addresses
• Email Notification feature lets you know when a new document is scanned to a specific destination
• Pull email addresses from your database (i.e., CRM/ERP software), then send messages

Exchange | Fax Connector

Seamless, deep integration with Microsoft^® Exchange and selected fax server software

• Can be configured to require user authentication
• Seamlessly connects any scan device with selected fax server software
• Email, fax and archive a document in one step
• Supports multiple To, Cc and Bcc addresses
• Places sent emails in MS Outlook “Sent” box for confirmation
• Connect to email and fax address book via LDAP
• Access global and personal address books, or limit access to secure recipient lists
• Combine the Database Connector with the Exchange | Fax Connector and pull email addresses from your database to send messages
• Email Notification feature lets you know when a new document is scanned to a specific destination
• Email-to-fax integration – Type in a customer's fax number and an email is sent to your fax server to initiate faxing

Barcode Module (for SPT)

Reads more than 20 industry-standard 1D & 2D bar codes

• Uses bar code content to index documents
• Uses content of 2D bar codes to enable/disable image processing
• Reports the type, position and recognition confidence level for all bar codes
• Extract parts of a bar code or split bar code data based on separator characters
• Configure minimum confidence level and get a notification if bar code is below confidence level
• Separate your documents with a 1- or 2- dimensional bar code
• Reads almost all bar code orientations: horizontal, vertical, skewed 45º
• Corrects basic scanning errors
• Detects bar codes anywhere in an image or specify a bar code location
• Indicate a default bar code orientation
• Use more than one bar code per document and configure maximum number of bar codes to be read

OCR Module (for SPT)

Create readable and searchable PDF documents encrypted to ensure confidentiality

• Generate a variety of searchable output formats (PDF, RTF, Text, Microsoft Word and Excel) and edit your scanned document with your preferred MS Office application
• Generate PDF/A output format for the long-term archiving of electronic documents
• Use Drivve | Image Zonal OCR to define an unlimited number of zones on a document in order to extract text from specific areas
• Use powerful string manipulation and analyze functions on any type of extracted data
• Autorotation of imperfectly scanned documents
• PDF encryption ensures that confidential information remains private
• Store secured and password-protected PDF documents
• OCR text export for third-party applications (text, CSV or XML)
• Scan documents containing different languages all at once with multiple-language support (reads up to 9)
• Enable OCR right at the scan device, or disable it for unreadable documents such as drawings or photos

SnapForm^® Pilot

Automate workflow with a variety of standardized electronic forms, from invoices and purchase orders to expense reports and vacation requests

• Complete eForm fields right at the panel of your scan device and ensure consistency of data through automatic calculation of those fields
• Use Drivve | Image output connectors to automatically distribute eForm by email, either as an eForm or as a converted PDF file
• Free eForm viewer for every customer and associate of your company without software purchase
• Autogenerate 1D and 2D bar codes containing all eForm data
• Combine the SnapForm Pilot with the Database Connector to automate the population of your eForm fields. Enter just one input field — and automatically draw all other required information from a database

Coversheet Module (for SPT and Barcode Module)

Automatically store scanned documents according to bar code data

• Add image-processing instructions to coversheet
• Control routing of documents based on coversheet processing instructions
• Enable pagination of documents
• Multiple input controls: text input, check box, drop-down lists, etc.
• Database connection to generate drop-down lists
• Use business logic within the coversheet to control data input
• Mandatory fields
• Colored fields let the user see which ones require mandatory input
• Multilanguage support within one coversheet
• Use integrated functions such as adding, subtracting, string manipulation
• Enable/disable and hide/display input fields based on entered data
• Use data input validation based on entered data
• Version control for coversheet
• Define when a coversheet expires
• Freely designable coversheet templates let you include corporate identity (requires SnapForm Designer; snapform.com)

SharePoint^® Connector

Scan directly to Microsoft SharePoint Services

• Scan documents into SharePoint
• Index scanned documents at the scan device then store them in SharePoint
• Automatically create a new folder in SharePoint when filing a scanned doc
• Fill in customized fields in SharePoint at the MFP
• Automated filename generation: Define your file-naming convention in advance using preferred variables
• Autogenerate the filing structure within SharePoint
• Browse your filing structure in SharePoint at the MFP display
• File a document in your inbox and in a SharePoint folder or project simultaneously
• File a document in SharePoint and email it at the same time
• Choose between flexible scan profiles with customized indexing and processing and fully automated scan profiles with predefined document filing at the touch of a button
• Connects SharePoint with your other information systems, such as CRM, ERP or commodities management
• Documents scanned via Drivve | Image can be accessed over SharePoint Services from anywhere in the world
• Use email alerts to notify team members when new project-related documents are scanned into SharePoint
• Documents are scanned as searchable PDF files, facilitating collaboration within SharePoint projects
• Connects automatically with SharePoint and recognizes existing structures without entering the system
• Connects your scanning device with an unlimited number of SharePoint Servers
• Rights assignment defines which SharePoint folders and projects can be viewed by which users at the MFP display